Job Title: Human Resources Manager
Salary: $145,000 – $165,000 (placement is commensurate with experience)
Job Type: Full-Time
Location: Requires California residency. Peninsula Clean Energy is a remote-first work environment with a preference to hire staff that live in or within a 100-mile radius of San Mateo County, CA. Employees are expected to attend in-person meetings as needed (generally weekly or monthly/quarterly) at the Peninsula Clean Energy office located in Redwood City, CA. COVID-19 vaccination and boosters required.
Do you want to apply your talents to the fast growing, vitally important field of clean energy and do meaningful work that helps people and the planet? Peninsula Clean Energy is seeking a full-time Human Resources Manager reporting to the Chief Operating Officer. Peninsula Clean Energy is a dynamic, not-for-profit governmental organization of about 40 professionals that seeks a focused, emotionally intelligent, organized and professional HR Manager who wants to work in an innovative and mission-driven environment. Come grow with us as we address climate change and lead the way forward with clean energy solutions.
The successful candidate will be a seasoned HR professional that will plan, implement, and maintain the organization’s HR efforts and activities, including but not limited to: talent acquisition, benefits management, performance reviews, and legal compliance with federal and state labor and employment laws. The HR Manager will not have direct supervisory responsibilities at this time, but will work with staff and leadership across organizational functions to fulfill the duties of the position. A detailed list of position responsibilities is included below.
The salary for this position is commensurate with experience. Peninsula Clean Energy offers a competitive benefits package. More information is available below and at www.peninsulacleanenergy.com
OVERVIEW OF RESPONSIBILITIES
The HR Manager position requires strong management and collaboration skills to work with executive leadership, staff, vendors and consultants at multiple levels in a remote-first, fast-paced and dynamic work environment. It requires an understanding of Human Resource functions, federal and state labor/employment compliance requirements, and the ability to perform a myriad of administrative duties associated with various HR functions. The ideal candidate will have familiarity and experience with human resource management and operations, and will bring that experience to Peninsula Clean Energy as it expands and formalizes its HR function to serve a growing organization and customer base. We are looking for someone who is highly organized, hands-on, has strong attention to detail, and is able to manage HR issues and challenges with the utmost respect, professional maturity, and diplomacy. In addition, the successful candidate must have strong computer and technology skills, including on-line meetings such as Zoom, Microsoft office suite, Excel, and experience working with Human Resource Information System (HRIS) and Applicant Tracking System (ATS) software platforms.
Essential Duties and Responsibilities
- Collaborate with senior leadership to understand the organization’s goals related to organizational structure, staffing, retention, and growth.
- Develop and manage the administration of human resource programs including, but not limited to: employment policies; compensation, benefits, and leave; payroll (through Paychex); disciplinary matters, disputes, and investigations; talent recruitment and management; employee appreciation/recognition; occupational health and safety; compliance and reporting; staff training and development; and other HR related tasks as may be needed.
- Serve on PCE’s Diversity, Equity, Accessibility, and Inclusion (DEAI) Council to reduce bias and ensure equity and fairness in staffing and performance decisions.
- Develop and support the implementation of strategies that foster a positive work culture in a remote-first, virtual work environment to support employee satisfaction and retention.
- Research and report on external HR trends and Peninsula Clean Energy HR performance to senior executives and the Board of Directors as may be requested.
- Identify and manage HR information software (HRIS) to organize HR functions, track employee information, and generate reports.
- Maintain PCE’s Employee Handbook and update as needed, including remote working and vaccination/ masking policies pursuant to State and County mandates.
Talent Recruitment and On-Boarding
- Respond to staffing and recruiting needs; execute process standards and best practices for recruitment, hiring and on-boarding of new staff.
- Support new recruitments by: drafting/editing job postings, posting on multiple job sites including those that increase Diversity, Equity, Accessibility and Inclusion (DEAI) objectives, conducting initial resume and candidate screening as may be needed; coordinate candidate interviews and scheduling; coordinate with outside recruiter for certain positions, as needed.
Staff Retention, Compensation and Benefits Management
- Provide a standardized system and process for constructive and timely performance evaluations, including processes for setting individual goals and providing regular check-in on progress toward achieving goals.
- Facilitate professional development opportunities, training, and certification activities for staff and management.
- Implement staff engagement, appreciation, and employee recognition activities to boost morale in a remote work environment. Including but not limited to: employee events, surveys, virtual communications, et al.
- Work with staff directors and executives to: quickly respond to employee concerns and issues, identify staff training and career development opportunities, and handle other HR related issues that arise with the goal of ensuring that all employees have an equitable opportunity to reach their full potential.
- Working with CEO and COO, review and maintain organizational chart, job bands/classifications, and other structural elements to ensure employees have clarity re: current position within the organization as well as future growth opportunities.
- Manage administration of Peninsula Clean Energy benefits including medical, dental, vision, life insurance, long term disability benefits, retirement programs, payroll, monthly reporting, annual and new hire enrollments
- Conduct regular salary surveys and participate in annual salary planning process to ensure competitive compensation ranges for Peninsula Clean Energy staff.
- Manage and resolve employee relations issues. Conduct effective, thorough, and objective investigations if needed. Escalate issues to leadership and legal counsel as appropriate.
- Monitor and ensure Peninsula Clean Energy’s compliance with federal, state, and local employment laws and regulations; review and update Peninsula Clean Energy HR/employment policies, practices and the employee handbook to maintain compliance.
- Develop and track an HR budget
- Maintain personnel records – manage HR documents and personnel files (e.g. employment records and onboarding guides, training documents) and update internal databases, using an HRIS system to automate record-keeping and other functions as needed.
- Manage employment related records: OSHA logs, employee training, salary and performance reviews, job classifications, required reporting
CANDIDATE QUALIFICATIONS & REQUIREMENTS
- Provide advice and consultation to senior leadership regarding employment or employee matters including but not limited to performance or personnel matters
- Work with consultants and outside vendors for talent recruitment, employment policy matters, State compliance and other HR requirements as may be needed
- Provide accurate and timely information to employees re: benefit matters to include but not limited to FSA125, tax deferred 457 program, health and dental plans
- Initiate and prepare Payroll Action Forms (for increases or retroactive payments) and review draft pay registers on a bi-monthly basis
- Oversee request for leave of absences as it pertains to FMLA, PDL, and ADA accommodation requests.
- Draft and execute service or vendor agreements, reports, etc.
- Speak clearly and concisely to deliver verbal information to executive management, staff teams, staff members, and other audiences.
- Demonstrate strong logistical, technical and quantitative analysis skills.
- Exercise sound judgment, creative problem solving, effective dispute resolution, and interpersonal awareness as needed to support on-boarding, development, and termination of employees if needed.
- Manage multiple priorities, meet deadlines, and quickly adapt to changing priorities in a fast-paced environment
- Support occasional evening and weekend meetings, and travel within region to attend meetings if needed
- Maintain sensitive and confidential applicant and employee information
- Work with intermediate and advanced MS Office functions, including Word, Excel, and PowerPoint.
- Work with planning and automation tools including Gantt charts, project management software, CRMs and other HRIS and ATS tools as needed to successfully fulfill the duties of an HR manager.
- Work with Box shared file, secure cloud content management, workflow.
- Bachelor’s or Master’s degree in business administration, human resource management, economics, organizational development, communications or a related field.
- Minimum of 7-10 years of progressively responsible HR experience
- HR Certification (e.g. PHR, SPHR, SHRM-CP, SHRM-SCP) is a plus
- Strong generalist background with experience in multiple areas: talent and organizational development, employee relations & engagement, performance management, HR operations, learning & development, compensation & benefits, employment law, human resources information system/applicant tracking, etc.
- Solid knowledge of required employment laws and regulations
- Bilingual and multi-cultural sensitivity, diversity, equity, and inclusion policies knowledge a plus
- Demonstrated success of establishing credibility and trust with diverse staff and client groups
No direct supervisory role at this time, but this could change as Peninsula Clean Energy grows over time. Some administrative support is provided through an existing admin position.
Salary and Benefits
Compensation is commensurate with experience. Peninsula Clean Energy offers a generous benefits package including:
- Individual, family and domestic partner health (medical, dental, vision) insurance
- Retirement and employer matching contributions
- Health and dependent care flex spending account
- Long term disability benefits
- Cell phone and internet stipend for remote work
- Paid parental leave
- Paid vacation
This position will remain open until filled. Please submit application materials to: email@example.com with a subject line: “HR Manager: Your Name”. Application materials must include:
- Cover Letter
- Responses to the three Supplemental Questions listed below
- Please describe your experience managing Human Resource functions in previous positions and provide specificity regarding your primary tasks and duties, including any HR systems or technology platforms with which you have experience
- Please describe a challenging HR or staffing issue that you have encountered and your role in resolving it; and,
- Please describe effective methods of staff appreciation/engagement and retention strategies in a virtual/remote work environment.
ABOUT PENINSULA CLEAN ENERGY
Peninsula Clean Energy is the community choice aggregation program (known as a “CCA”) for San Mateo County and portions of Merced County. Peninsula Clean Energy’s customer base includes almost 300,000 accounts, serving a population of 800,000, with a total electrical load of almost 4 million megawatt-hours. Our staff currently numbers 33 people, several additional outside consultants, and plans for growth going forward.
Peninsula Clean Energy’s mission is to reduce greenhouse gas emissions by expanding access to sustainable and affordable energy solutions. This includes providing cleaner power at lower rates with virtually GHG-free power as its standard power service. We have aggressive decarbonization goals including delivering 100% renewable energy on an hourly basis by 2025 and supporting its service territory in reaching comprehensive decarbonization for transportation and buildings by 2035. Peninsula Clean Energy is making significant and growing investments to advance these objectives, providing a full spectrum of programs and pilots to serve the community.
Peninsula Clean Energy is committed to complying with applicable laws, including the Americans with Disability Act and Fair Employment and Housing Act, ensuring equal employment opportunities to qualified individuals with a disability. Peninsula Clean Energy prohibits unlawful discrimination based on age, sex or gender (including pregnancy, childbirth, breastfeeding or related medical conditions), genetic information or characteristics, gender identity, gender expression, race, color, ancestry, national origin, religion, creed, marital status, military or veteran status, sexual orientation, physical or mental disability, medical condition, or on any other basis prohibited by federal, state, or local laws.
The information contained herein has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The information also does not constitute either an expressed or implied contract, and these provisions are subject to change.