Peninsula Clean Energy
Peninsula Clean Energy

Human Resources Manager

Job Title:    Human Resources Manager
Salary:         Commensurate with experience
Job Type:   Full-Time
Location:   Requires California residency. Peninsula Clean Energy is a remote-first work environment with a preference to hire staff that live in or within a 100-mile radius of San Mateo County, CA. Employees will be expected to attend in-person meetings on a monthly to quarterly basis at the Peninsula Clean Energy office located in Redwood City, CA.

POSITION SUMMARY

Exciting, new full-time Human Resources Manager position, reporting to the Chief Operating Officer, available at Peninsula Clean Energy. Peninsula Clean Energy is a dynamic, non-profit governmental organization of 35+ professionals that seeks a creative, focused, emotionally intelligent, and professional HR Manager who wants to work in an innovative and mission-driven environment.  Come grow with us as we address climate change and lead the way forward with clean energy solutions.

Our decision to move to a remote-first work environment requires a strong, organized and creative manager who can navigate HR issues and help us meet new challenges of a remote workplace. We seek a seasoned professional that will plan, implement, and maintain the organization’s HR efforts and activities, including legal compliance with the labor and employment laws of the United States and State of California. The HR Manager will not have direct supervisory responsibilities at this time, but will work with staff and leadership across organizational functions to fulfill the duties of the position. A detailed list of position responsibilities is included below.

The salary for this position is commensurate with experience. Peninsula Clean Energy offers a competitive benefits package. More information is available below and at www.peninsulacleanenergy.com

POSITION RESPONSIBILITIES 

This newly created position requires strong management and collaboration skills to work with executive Peninsula Clean Energy leadership, staff, vendors and consultants at multiple levels in a remote-first work environment. It requires an understanding of Human Resource functions and labor/employment compliance requirements in the US and the State of CA. The ideal candidate will have familiarity and experience with human resource management and will bring that experience to Peninsula Clean Energy as it expands and formalizes its HR function to serve a young growing organization and customer base. We are looking for someone who is highly professional, organized, has strong attention to compliance and detail, and is able to manage HR issues and challenges with the utmost respect, professional maturity, and diplomacy.

Essential Duties and Responsibilities

  • Collaborate with senior leadership to understand the organization’s goals related to organizational structure, staffing, retention, and growth.
  • Develop and manage the administration of human resource programs including, but not limited to: Peninsula Clean Energy employment policies; compensation, benefits, and leave; payroll (through Paychex); disciplinary matters, disputes, and investigations; talent recruitment and management; employee appreciation/recognition; occupational health and safety; compliance and reporting; staff training and development; and other HR related tasks as may be needed.
  • Recommend, implement, and review diversity, equity, accessibility, and inclusion solutions that reduce bias and ensure equity and fairness in staffing decisions.
  • Develop and support the implementation of strategies to foster a positive work culture in a remote, virtual-first environment to support employee satisfaction and retention.
  • Research and report on HR trends and Peninsula Clean Energy HR performance to senior executives and the Board of Directors as may be requested.
  • Identify and manage HR information software to organize HR functions, track employee information, and generate reports.
  • Maintain the Employee Handbook and update as needed, including remote working and vaccination/masking policies pursuant to State and County mandates

Recruitment

  • Respond to staffing and recruiting needs; execute process standards and best practices for recruitment, hiring and on-boarding of new staff.
  • Create a more formalized recruitment process to ensure a strong cross-functional workforce. Support new recruitments by: drafting/editing job postings, posting on multiple job sites including those that increase Diversity, Equity, Accessibility and Inclusion (DEAI) objectives, conducting initial resume and candidate screening as may be needed; supporting candidate interviews and scheduling; coordinate with outside recruiter for certain positions, as needed.

Staff Retention, Compensation and Benefits Management

  • Provide a standardized system and process for constructive and timely performance evaluations, including processes for setting individual goals and providing regular check-in on progress toward achieving goals.
  • Facilitate professional development opportunities, training, and certification activities for Peninsula Clean Energy staff and management.
  • Implement staff engagement, appreciation, and recognition activities to boost morale in a remote work environment. Including but not limited to: employee events, surveys, virtual communications, et al.
  • Work with staff directors and Peninsula Clean Energy executives to: quickly respond to employee concerns and issues, identify training and career development opportunities, and handle other HR related issues that arise with the goal of ensuring that all employees have an equitable opportunity to reach their full potential.
  • Work with staff directors and Peninsula Clean Energy executives to explore opportunities for continued employee motivation and career development within a small organization.
  • Working with CEO and COO, review and maintain organizational chart, job bands/classifications, and other structural elements to ensure employees have clarity re: current position within the organization as well as future job paths and growth opportunities.
  • Manage administration of Peninsula Clean Energy benefits including medical, dental, vision, life insurance, long term disability benefits, retirement programs, payroll, monthly reporting, annual and new hire enrollments
  • Conduct regular salary surveys and participate in annual salary planning process to ensure competitive compensation ranges for Peninsula Clean Energy staff.
  • Manage and resolve employee relations issues. Conduct effective, thorough, and objective Escalate issues to leadership and counsel as appropriate.

Compliance

  • Monitor and ensure Peninsula Clean Energy’s compliance with federal, state, and local employment laws and regulations; review and update Peninsula Clean Energy HR/employment policies, practices and the employee handbook to maintain compliance.
  • Develop and track an HR budget
  • Maintain personnel records – manage HR documents and personnel files (e.g. employment records and onboarding guides, training documents) and update internal databases.
  • Manage employment related records: OSHA logs, employee training, salary and performance reviews, job classifications, required reporting
  • Other duties as required

CANDIDATE QUALIFICATIONS & REQUIREMENTS

Experience/Education

  • Bachelor’s or Master’s degree in business administration, human resource management, economics, organizational development, communications or a related field.
  • Minimum of seven years of experience directly related to the duties and responsibilities described above.
  • HR Certification (e.g. PHR, SPHR, SHRM-CP, SHRM-SCP) is a plus
  • Strong generalist background with experience in multiple areas: talent and organizational development, employee relations & engagement, performance management, HR operations, learning & development, compensation & benefits, employment law, etc.
  • Solid knowledge of required employment laws and regulations
  • Multi-cultural sensitivity, diversity, equity, and inclusion policies/knowledge a plus
  • Demonstrated success of establishing credibility and trust with diverse staff and client groups

Ability To

  • Initiate positive relationships with Peninsula Clean Energy executive leadership, staff, and others as needed to effectively achieve objectives
  • Work with consultants and outside vendors for talent recruitment, employment policy matters, State compliance and other HR requirements as may be needed
  • Provide excellent attention to detail; demonstrate patience, tact, and courtesy at all times.
  • Speak clearly and concisely to deliver verbal information to executive management, staff teams, staff members, and other audiences.
  • Demonstrate strong logistical and quantitative analysis skills.
  • Exercise sound judgment, creative problem solving, effective dispute resolution, and interpersonal awareness as needed to support on-boarding, development, and termination of employees as may be needed.
  • Manage multiple priorities, meet deadlines, and quickly adapt to changing priorities in a fast-paced dynamic environment.
  • Work independently, as well as coordinate team efforts.
  • Support occasional evening and weekend meetings as needed.
  • Travel throughout the region as needed to attend meetings and functions.
  • Work with intermediate and advanced MS Office functions, including Word, Excel, and Powerpoint.
  • Work with tools including Gantt charts, project management software, CRMs and other HR project tools as needed to successfully fulfill the duties of an HR manager.
  • Be part of a great team of committed and intelligent people.

Supervisory Responsibilities

No direct supervisory role anticipated at this time, but this could change as Peninsula Clean Energy grows over time.

Remote Working Model

At the current time, Peninsula Clean Energy has adopted a remote-first policy with work primarily performed from a home office.  Office space is available in Redwood City (in San Mateo County) if preferred and under masking requirements. Employees are expected to live in California, within 100 miles of the Redwood City office. Employees will be expected to attend in-person meetings on a monthly to quarterly basis.

Salary and Benefits

Compensation is commensurate with experience. Peninsula Clean Energy offers a generous benefits package including:

  • Individual, family and domestic partner health (medical, dental, vision) insurance
  • Retirement and employer matching contributions
  • Health and dependent care flex spending account
  • Long term disability benefits
  • Cell phone and internet stipend for remote work
  • Paid parental leave
  • Paid vacation

APPLICATION PROCESS

This position will remain open until filled. Please submit application materials to: hr@peninsulacleanenergy.com with a subject line: “HR Manager: Your Name”. Application materials must include:

  • Cover Letter
  • Resume
  • Responses to the three Supplemental Questions listed below
  1. Please describe your experience managing Human Resource functions in previous positions and provide specificity regarding your primary tasks and duties;
  2. Please describe a challenging HR or staffing issue that you have encountered and your role in resolving it; and,
  3. Please describe effective methods of staff appreciation/engagement and retention strategies in a virtual/remote work environment.

ABOUT PENINSULA CLEAN ENERGY

Peninsula Clean Energy is the community choice aggregation program (known as a “CCA”) for San Mateo County and portions of Merced County.  Peninsula Clean Energy’s customer base includes almost 300,000 accounts, serving a population of 800,000, with a total electrical load of almost 4 million megawatt-hours. Our staff currently numbers 33 people, several additional outside consultants, and plans for growth going forward.

Peninsula Clean Energy’s mission is to reduce greenhouse gas emissions by expanding access to sustainable and affordable energy solutions. This includes providing cleaner power at lower rates with virtually GHG-free power as its standard power service. We have aggressive decarbonization goals including delivering 100% renewable energy on an hourly basis by 2025 and supporting its service territory in reaching comprehensive decarbonization for transportation and buildings by 2035. Peninsula Clean Energy is making significant and growing investments to advance these objectives, providing a full spectrum of programs and pilots to serve the community.

Peninsula Clean Energy is committed to complying with applicable laws, including the Americans with Disability Act and Fair Employment and Housing Act, ensuring equal employment opportunities to qualified individuals with a disability. Peninsula Clean Energy prohibits unlawful discrimination based on age, sex or gender (including pregnancy, childbirth, breastfeeding or related medical conditions), genetic information or characteristics, gender identity, gender expression, race, color, ancestry, national origin, religion, creed, marital status, military or veteran status, sexual orientation, physical or mental disability, medical condition, or on any other basis prohibited by federal, state, or local laws.

The information contained herein has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The information also does not constitute either an expressed or implied contract, and these provisions are subject to change.