2024 EV Ready EV Charging Pricing RFQ

Responses are due Friday July 26, 2024 at 5 PM Pacific Time.

Overview

Peninsula Clean Energy Authority issues this Request for Quotes (RFQ) to seek quotes from qualified EV charging infrastructure and/or charge management providers for the EV Ready program.

This RFQ is requesting EV charging pricing, including hardware and any ongoing software or subscription costs, for qualifying EV charging equipment and/or charge management systems. These price quotes will be utilized in Peninsula Clean Energy’s EV Ready Program, in which customers that are receiving free design assistance will be presented with optional charging recommendations as further described in the Background section below. The use of Level 1 and power-managed Level 2 charging stations is a core component of Peninsula Clean Energy’s right-sizing strategy to provide ubiquitous access to EV charging for the community. 

Over 200 EV charging project plans and site designs have already been completed for Peninsula Clean Energy customers receiving technical assistance, representing over 2,000 chargers to be installed. The EV Ready program has a target of providing another 200 project plans and site designs over the next 1-2 years, potentially yielding approximately 2,000 additional chargers, ~4,000 chargers in total. 

This RFQ- 

• Provides general background on Peninsula Clean Energy 
• Describes the products sought by Peninsula Clean Energy
• Provides an opportunity for Proposers to describe their products and pricing 

RFQ Schedule

• Question & Answer: Proposers may submit questions concerning the RFQ at evready@peninsulacleanenergy.com.
• Offers Due: Participants’ Offers must be submitted via email to evready@peninsulacleanenergy.com, and must include the required documents described in the Content of the Response section below.
• Offer Review: Peninsula Clean Energy will evaluate all Offers according to the criteria listed in the RFQ document.

RFQ Materials

• 2024 EV Ready EV Charging Pricing RFQ (pdf)
• EVSE Vendor Response Template – 2024 EV Ready Charging RFQ (xlsx)
• Questions & Answers (pdf) (7.25 Updated)

Content of Response

Interested vendors must submit the following documents (except those marked “Optional”) to be considered for selection:

1. Cover Letter with the following elements (1 page):

• Reference to this RFQ
• Legal business name, address, telephone number, and business status
  (corporation, limited partnership, individual, etc.).
• Name of vendor’s representative with respect to this RFQ along with
  telephone number and email address.
• The signature of an authorized individual.

2. Please provide the following information by filling out the provided Excel form, EVSE VENDOR RFQ RESPONSE TEMPLATE 2024, and attaching additional documents.

• Company information
• Equipment specifications and pricing

• • EVSE product details, price, and specification sheets
  • Networking hardware product details, price, and specification sheets
  • Additional hardware such as pedestals, cable management systems, or outdoor protective casing, product details, price, and specification sheets
  • Power-Sharing Configuration – Required for Level 2 Chargers

• On-going fee structures
  • Software service fees – describe different pay structures offered and services covered by that fee. Preference will be given to vendors who provide options for minimal to no software costs for site hosts.
  • Option to delay fees – does your charging solution include an option for delaying fees for equipment that is installed but not yet in use? A site host may choose to upsize the installation beyond current demand and wish to incur no fees until that equipment is assigned to a driver.
  • No-service-fee charging – does your charging solution have the ability to act as a “dumb” charger i.e. not providing any networking, billing, or user access capabilities and simply provide charging on plug in? Site hosts installing equipment on individual unit panels in individually deeded parking spaces may not need networking, billing, or user access capabilities and wish to avoid those fees.
  • Warranty term length and supporting documentation.
  • Pricing for any additional services offered such as extended warranty or support options.
  • Any additional product information required to recommend products to customers.

3. Certificates of Insurance for the following coverages:

• Commercial General Liability – for bodily injury, property damage, and personal
  injury $1,000,000 – each occurrence $2,000,000 – in aggregate

4. Supplier Diversity Questionnaire (Optional): Peninsula Clean Energy’s Supplier Diversity Questionnaire can be downloaded at https://www.peninsulacleanenergy.com/wp-content/uploads/2023/06/Supplier-Diversity-Questionnaire-V4.docx. Please note, your response (or lack thereof) will have no impact on your contract status or eligibility to work with Peninsula Clean Energy in accordance with state law.

About Peninsula Clean Energy

Peninsula Clean Energy is the not for profit locally-led electricity provider for San Mateo County and Los Banos. Our mission is to reduce greenhouse gas emissions by expanding access to sustainable and affordable energy solutions. The agency serves over 300,000 customers by providing more than 3,500 gigawatt hours annually of electricity that is 100% carbon-free.

Since Peninsula Clean Energy launched in October 2016 customers have saved over $100 million and over 1 million metric tons CO2e from our electric service compared to 2016 baseline, equivalent to over 140 million gallons of gasoline use. The agency has earned investment grade credit ratings from Moody’s and Fitch. For more information on Peninsula Clean Energy, please go to www.peninsulacleanenergy.com.