RFP Public Agency Electric Vehicle Fleet Transition Assistance

Responses are due February 8, 2022 at 5 PM Pacific Time

Table of Contents


Peninsula Clean Energy Authority issues this Request for Proposals (RFP) to seek offers from qualified providers for public agency electric vehicle fleet transition assistance. The contract will be taken to Peninsula Clean Energy’s Board of Directors for final approval.

This RFP-

  • Provides general background on Peninsula Clean Energy
  • Describes the service sought by Peninsula Clean Energy (scope of work)
  • Provides an opportunity for Proposers to describe their qualifications and experience and explain how they can contribute to services

Peninsula Clean Energy’s mission is to reduce greenhouse gas (GHG) emissions in its service territory, which includes San Mateo County, and shortly, the city of Los Banos. Peninsula Clean Energy’s goal is to be carbon neutral by 2035, 10 years ahead of the state, which Peninsula Clean Energy aims to support through investment in local community programs. Transportation emissions are the most significant challenge to deep decarbonization in San Mateo County.

These emissions account for about 50% of direct emissions within the County.

Public fleets represent a relatively small, but important, part of the on-road vehicle fleet in San Mateo County. Public agency fleets comprise about 2,000 total vehicles within San Mateo County. Most agencies have 100 or fewer vehicles in their fleet with the County of San Mateo’s fleet representing the largest share at about 1,000 total vehicles. Vehicle fleets represent a significant component of local agency Climate Action Plans and fleet electrification is a core strategy to reduce emissions. In addition, public agency fleets can be assets that are highly visible to the community, and the electrification of these vehicles are a visual testimony to the agency’s emissions-reductions efforts.

Local public agency fleet managers face a daunting challenge in quickly electrifying their fleets. Electric vehicles require new charging infrastructure, often have a much higher purchase price than their internal-combustion engine counterparts, require new technician training, may involve navigating and applying to various state and local rebate programs, and understanding new fuel management practices to avoid costly demand and on-peak energy charges. Furthermore, fleet managers often don’t have the time or expertise to handle these projects.

This program will provide comprehensive assistance to fleet managers in their electrification efforts by providing a full package technical assistance including fleet analysis, infrastructure project scoping, help with rebate programs, and post-project charging recommendations.


RFP releasedJanuary 4, 2022
Deadline to submit questionsJanuary 18, 2022
Answers to submitted questions are postedNo later than January 25, 2022
Posted preliminary Q&A responses. Additional questions may be submitted up until 1/18/22January 13, 2022
Deadline to submit responsesFebruary 8, 2022, 5 PM Pacific Time
InterviewsFebruary 14 – 18, 2022 (Estimated)
Tentative award selectionFebruary 25, 2022

Proposal Submittal

Proposals must be received on or before the above deadline and submittal must be by email to programs@peninsulacleanenergy.com with the subject “Proposal – <Vendor Name> – EV Public Fleets”.

By participating in Peninsula Clean Energy’s RFP process, a Proposer acknowledges that it has read, understands, and agrees to the terms and conditions set forth in these RFP instructions. Peninsula Clean Energy reserves the right to reject any offer that does not comply with the requirements identified herein. Furthermore, Peninsula Clean Energy may, in its sole discretion and without notice, modify, suspend, or terminate the RFP without liability to any organization or individual. The RFP does not constitute an offer to buy or create an obligation for Peninsula Clean Energy to enter into an agreement with any party, and Peninsula Clean Energy shall not be bound by the terms of any offer until Peninsula Clean Energy has entered into a fully executed agreement. Only electronic submittals will be accepted.

About Peninsula Clean Energy

Peninsula Clean Energy is a Community Choice Aggregation agency. It is the official electricity provider for San Mateo County and, beginning in 2022, for the City of Los Banos. Founded in 2016 with a mission to reduce greenhouse gas emissions in the county, the agency serves 295,000 customers by providing more than 3,500 gigawatt hours annually of electricity that is 100% renewable or carbon-free and at lower cost than PG&E. As a community-led, not-for-profit agency, Peninsula Clean Energy makes significant investments in our communities to expand access to sustainable and affordable energy solutions. Peninsula Clean Energy is on track to deliver electricity that is 100% renewable on a 24/7 basis by 2025. The agency has earned investment grade credit ratings from Moody’s and Fitch. For more information on Peninsula Clean Energy, please go to www.peninsulacleanenergy.com.