NOTE: schedule updated as of Sept 13, 2023
RFP Webinar: September 6, 2023 (slides and recording posted below)
Deadline for Statement of Interest and Qualifications: September 22, 2023
Deadline for Submission of Proposals: November 13, 2023
Peninsula Clean Energy issues this Request for Proposals (RFP) to seek proposals from qualified companies to procure, install, commission, and maintain solar photovoltaic (solar) and solar photovoltaic paired with battery energy storage systems (solar + storage) for a portfolio of 42 public facilities in San Mateo County, California. Peninsula Clean Energy, in conjunction with two engineering and design firms, have undertaken significant project development activities to develop solar and solar + storage designs for these facilities. This includes receiving support from each public agency on each project. We are now moving to the next phase of the project, securing a vendor for the procurement, installation, and maintenance of the designed solar and solar + storage systems. PCEA is seeking proposals from firms that fall into one or both of the following categories:
- EPC contractors that will procure, install, commission, and maintain the systems for a specified price.
- Bundled Master PPA providers that will procure, install, commission, operate, and maintain the systems (via their own EPC contractor) and can provide Peninsula Clean Energy a 20-year Master PPA with pricing that reflects a share of the tax benefits.
This is a 2-step RFP. After reviewing these protocols, interested Proposers should submit a brief Statement of Qualifications and Interest that summarizes their qualifications and experience. Peninsula Clean Energy will provide Proposers it deems sufficiently qualified additional documentation (“Project Packages”) that includes site-specific design and technical information from which Proposers can further evaluate the proposed sites and systems and submit a proposal. Executing a non-disclosure agreement (NDA) will be required to receive this additional information.
|RFP released||August 29, 2023|
|Pre-proposal webinar (attendance recommended but not required)||September 6, 2023|
|Deadline to submit Statement of Interest||September 22, 2023|
|Deadline to submit questions||September 22, 2023|
|Deadline to submit responses||November 13, 2023 5:00 p. m. PST|
|Notification of shortlisted proposers||November 27, 2023|
|Shortlist interviews||Weeks of November 27 and December 4|
|Contract execution||Mid-Februrary 2024|
|Project kickoff||March 2024|
RFP Materials Released To All:
- 1: Aggregate Distributed Solar Storage RFP (.pdf)
- 2: Statement of Qualifications and Interest
- 3: Supplier Diversity Questionnaire
- 4: Peninsula Clean Energy Customer Data NDA (.doc)
- 5: Peninsula Clean Energy Standard NDA (.doc)
- 6: Aggregate Solar Storage EPC Term Sheet (.doc)
- 7: Aggregate Solar Storage Proposal Form 2023
- 8: Aggregate Solar Storage RFP Portfolio Details
RFP Questions and Answers
Direct all questions pertaining to this RFP to firstname.lastname@example.org with the email subject line “(Proposer Name) – Aggregation RFP Question.” Questions and answers will be uploaded continually until September 22, 2023
All documents should be submitted via email to: ProgramSolicitations@PeninsulaCleanEnergy.com. Emails should have the Proposer’s name and relevant document noted in the subject line, for example: “Sunny Solar – Statement of Qualifications and Interest” “Energized Electric – Proposal Package.” Peninsula Clean Energy may request clarifications on submitted proposals by email or phone. Prompt responses will be requested.
By participating in Peninsula Clean Energy’s RFP process, a Proposer acknowledges that it has read, understands, and agrees to the terms and conditions set forth in these RFP instructions. Peninsula Clean Energy reserves the right to reject any offer that does not comply with the requirements identified herein. Furthermore, Peninsula Clean Energy may, in its sole discretion and without notice, modify, suspend, or terminate the RFP without liability to any organization or individual. The RFP does not constitute an offer to buy or create an obligation for Peninsula Clean Energy to enter into an agreement with any party, and Peninsula Clean Energy shall not be bound by the terms of any offer until Peninsula Clean Energy has entered into a fully executed agreement. Only electronic submittals will be accepted.